Public Records Act Request Guidelines

Public records maintained by the Office of the Inspector General are available for public inspection according to the following procedures:
 
  1. Records are available for inspection during regular business hours, Monday through Friday, 9:00 a.m. – 5:00 p.m.
     
  2. Requests for inspection or copying of public records:
     
  1. Can be made in person or U.S. Mail by sending your request to:

    Office of the Inspector General
    Attn: PRA Unit
    10111 Old Placerville Road, Suite 110
    Sacramento, CA 95827


    or by emailing your request to:

    PRA_Request(at)oig(dot)ca(dot)gov
     
  2. Should be specific, focused and sufficiently describe the records so that they can be identified, located, and retrieved by the OIG personnel;

    Where a request is not specific and focused, OIG personnel may assist the requester to identify the requested information, describe the technology or physical location of the record, and provide suggestions on how to overcome practical barriers to disclosure.

  3. Should not interfere with the ordinary business operations of the OIG. The operational functions of the OIG will not be suspended to permit inspection of records during periods in which such records are reasonably required by the OIG personnel in the performance of their duties. If the request requires review of numerous records, a mutually agreeable time shall be established for the inspection of the records; and

  1. Inspection of records will be allowed upon conditions determined by the OIG. Upon either the completion of the inspection or the oral request of OIG personnel, the person conducting the inspection shall relinquish physical possession of the records. Persons inspecting OIG records shall not destroy, mutilate, deface, alter, or remove any such records from the OIG. The OIG reserves the right to have OIG personnel present during the inspection of records in order to prevent the loss or destruction of records.
     
  1. The OIG may refuse to disclose any records which are exempt from disclosure under the Public Records Act. (See, e.g., Gov. Code § 6254 et seq.)
     
  1. Copies of records that are not exempt from disclosure are available upon pre-payment of the copying costs (10 cents per page).
     
  1. These guidelines shall be posted in a conspicuous public place in the Office of the Inspector General and a free copy shall be provided upon request.